Interview transcription services refer to writing down a real-time or recorded conversation between two or more speakers. Several interviews can be transcribed, including legal, business, medical, academic, and media interviews. Audio and video interviews are great, but transcribing them makes them better.

Unlike other types, interview transcriptions can be demanding, and they are not as simple as they seem. Experts note that transcribing one hour of an interview may take you between 4 and 10 hours, depending on the transcriptionist’s expertise, number of speakers, complexity, terminologies, and accents in the audio. At Wordsburg, we provide high-quality interview transcription services with a quick turnaround time.

But what are the reasons why you should transcribe your interviews?

This article will highlight the benefits of interview transcription services and how to choose the right one for your project.

Benefits of Interview Transcription Services

In this technological era, audio and video interviews, podcasts, and talk shows have grown immensely. But do you know transcribing these files is equally important? The following are the benefits of interview transcription services:

1. A Transcript Helps You Trace the Key Topics of the Interview

Unlike audio or video that requires you to rewind or guess where certain information is in the file, a transcript is easy to read and straightforward. You can find the keywords or phrases you seek by referring to timestamps and skimming through the text.

2. Written Interviews are a Richer Source of Information

Researchers believe the brain retains more information from a written text than listening to audio or watching a video. A transcript is easy to understand because the text is grammatically correct and with the proper punctuation. Clean verbatim eliminates background noises, transitional phrases, and other unofficial words, making it straightforward for the reader.

Moreover, a transcript eliminates the confusion brought about by accents, slang words, jargon, and technical terms. Are you looking for fast and accurate interview transcription services? We can help.

3. Transcripts Boost SEO

Interview transcripts with specific keywords can rank on search engines, making your content rank high and attracting a large audience. For instance, if you are interviewing a scientist on their day-to-day activities and they mention the process of extracting DNA from living cells, a transcript for such an interview could rank for the keyword” extracting DNA from living cells.”

Ranking well on search engines can be a great marketing strategy, especially for e-commerce businesses, media houses, etc. It also gives your website or agency organic traffic and free publicity.

4. Transcribed Interviews are Easy to Manage

A written interview is easy to store, edit and examine compared to an audio or video file. Searching through keywords is more straightforward than playing several files when looking for a particular one.

Suppose you are a recruiter who conducts numerous interviews for job placements. It would be a lot of work to go through several recordings looking for the best candidate at the end of the day. But with transcripts, you will skim through the questions and answers to identify who is most suitable for the job.

Written Interviews Capture Accuracy

Recording the interview is the first step if you are a researcher interviewing community members about a particular subject. These dialogues may contain inaudible words, murmurs, and background noise. When you transcribe such an interview, you get clean verbatim that represents the main ideas captured. This makes your interpretation and reporting easier.

Moreover, transcripts are good reference points when quoting a speaker or crediting a source. It is easier to refer to an article than an audio or video. After all, the reader may have time to skim through a blog but lack time to listen to audio or watch a video.

How to Choose the Right Interview Transcription Services For Your Business

There are many agencies and individuals offering interview transcription services today. How do you choose the best among hundreds of providers?

The following tips will help you decide:

Consider the Transcriptionist’s Experience

One of the primary factors to consider when hunting for the right transcriptionist is their expertise. How long has this person or agency offered interview transcription services? Do they have a portfolio to show or testimonials?

Experienced transcriptionists will make the work easy for you by delivering quality services? Unlike a novice who will depend on you for directions, an expert will lead and even suggest ways to improve your work.

At Wordsburg, we let our portfolio and excellent services do the talking. Contact us today for fast and accurate interview transcripts.

Read Reviews and Ratings

In this internet era, you can hire the best person for the job with only a few clicks. Search for the best interview transcription services on the search engine and go through the results. Compare several providers and look out for both negative and positive reviews.

When you find a good match with great reviews and ratings, contact them and negotiate a deal. However, in your quest for providers with excellent reviews, beware of false reviews that look too good to be true.

Ask For Recommendations

Talk to your peers, friends, family, and colleagues to see if any of them have worked with a good interview transcription services provider. Recommendations always work because no friend would jeopardize the relationship you share by recommending someone who will deliver substandard work.

However, please do your research after a recommendation to ascertain they are the best fit for your project.

Go For an All-Rounded Service Provider

Interviews require more than transcription sometimes. You may be working on a project that requires other services such as translation, subtitling, or captioning. Note down all the services you need before hiring a specialist for your project.

Accessing these additional services under one roof saves you time and money. It also keeps the circle in possession of confidential information small to avoid leakage to third parties.

Wordsburg is a hub for most of your business needs. We offer translation, transcription, subtitling, captioning, interpretation, and voice-over services under one roof to make your projects complete. Contact us today for a quote.

Wrap Up

Interview transcription services make interviews easier to follow and can make the information rank on search engines. However, it is not easy to transcribe interviews. Hacks such as transcribing short clips at a time, creating a draft first, using the right tools and software, and using shortcuts such as autocorrect can help you create high-quality interview transcripts.

When Covid-19 hit, it shook up several things, including learning, interacting with colleagues, and executing seminars. Physical workshops, business trips, one-on-one meetings, and live training became a thing of the past. Two years down the line, webinars are the new normal and are here to stay.

In simple terms, a webinar is an online presentation where one or a group of speakers interact with a remote audience, who participate in the meeting with questions, polls, and other methods. Webinar hosts can record themselves reading out the webinar script or hire a voiceover artist to do the work for them.

The latter has become quite popular, and experts have given several reasons for this.

Why Professional Webinar Voice Over Services are Popular Today

Most business managers, webinar hosts, and public relations representatives prefer hiring voice-over artists over doing the audio themselves. For one, the host may be uncomfortable with their voice being recorded, having been used to one-on-one presentations. Secondly, most webinar hosts prefer professional voice-over artists to ensure the production is flawless.

Lastly, the work that goes into preparing, recording, and editing a webinar voice over can be overwhelming, making it necessary to hire an expert who can deliver these and other services together. For instance, the webinar host may need translation or transcription services for an international audience.

7 Facts to Know About Webinar Voice Over Services

Webinar voiceover services are different from short-form voiceovers such as TV commercials, telephony, alarm systems, explainer videos, etc. As a client, you want to hire a voice talent that will deliver excellent work. The following facts will help you choose a suitable expert for your project.

1. The Voice You Choose Should Match Your Brand

Choosing the best webinar voiceover services for your business should be about elevating your brand. Before you start the search, note down the emotions that best describe your brand. For example, if you are a medical service provider, you want a compassionate, soft, and reassuring voiceover.

These emotions will help you narrow down your search because you can tell what kind of voice talent can deliver such feelings. At Wordsburg, we have a team of over 1000 voiceover artists ready to work on your project. We group artists according to tone, topic, gender, language, accent, and dialect to customize voiceover services for your needs.

2. The Gender of the Voice Talent Matters

Webinar voiceover services and other corporate voiceovers reflect your brand. Consider who between a female and a male would represent your brand’s qualities bets before searching for voice talent. For instance, recruiting a male voice over artist would be odd if the webinar is about women’s health. Identify the kind of voice talent your project needs to make the search straightforward.

At Wordsburg, you can choose from a pool of voice talents, both male and female, to generate output with varied tones and accents. Moreover, our recording studios are top-notch, and our equipment is professional to ensure high-quality work.

3. Consider the Experience

If today you search for webinar voiceover services on the web, you will come across hundreds if not thousands of professionals. Most of them have solid persuading factors such as high-quality demos, affordable prices, and excellent client support. But how do you pick the right one for your project? It all boils down to the experience of the voice talent.

You can never hire mediocre professionals if you always put the experienced ones first. The longer the experience, the more the mistakes and learning. When you work with a voice talent who has previously worked on webinar projects, your work becomes easy, and you get excellent voiceovers.

4. Always Ask for Proof of Competency

The freelance workforce has skyrocketed with the advancement in technology and the need for flexible work schedules. As a business owner, you can get beneficial voiceover services from freelance voice artists from the comfort of your office. However, freelancing platforms cannot fully filter out novices and mediocre talents from experienced ones.

So how do you ensure you get the right person for the job?

Asking for demos is critical when searching for talents online. Demos give you an idea of what the voice actor offers and if they match your needs. A good webinar voiceover services provider will have several demos showcasing prowess in the sector.

5. Know Your Target Audience

Who is your target audience? What message are you passing with this webinar, and what is the demography of your listeners/viewers? These are the questions that should run through your mind when hunting for webinar voice over services.

For instance, if your webinar is meant for Korean women between the ages of 20 to 30, consider hiring a female voice actor with a Korean accent in her mid-20s. Your audience will relate to her voice and listen till the end because they put themselves in the actor’s shoes.

6. Let the Rates Guide You

Do the math before signing a contract with a voice talent. The rate card of voice over services differs from one provider to the other. Be wary of cheap rates that seem too enticing to be true. You might end up with shoddy work on your desk only to spend more money and time hiring an expensive professional to fix the problem.

Make sure the rate you settle for will give you a return on investment (ROI). Avoid voice over services agencies that charge an arm and leg for standard services. At Wordsburg, we guarantee you the best voice over services at competitive prices.

7. Other Services

Your project likely needs other services in addition to voice over services. These include captioning, subtitling, transcription, and translation. It would save you time and money to hire an agency that offers these services under one roof.

Wordsburg is a hub for most of your business needs, including transcription, translation, voiceover, subtitling, captioning, and interpretation. Get in touch today for all-in-one webinar voice over services with a quick turnaround.

Wrap Up

Searching for the right webinar voice over services for your business is challenging, especially if it’s the first project. To make the search simple, consider the experience, rates, previous work, and flexibility of the voice talent. In addition, study your target audience, and identify your brand needs.

eLearning has revolutionized education, thanks to high-speed internet and high-end technological advances. This kind of learning is better, inclusive, exciting, and learners can re-use the materials repeatedly until they understand the lessons. It also helps teachers and instructors have a healthy work-life balance, unlike traditional lectures and long classes that work up their schedules.

Voice over services have largely contributed to the growth of eLearning, from audiobooks, narration videos, descriptive scripts, and instructional tutorials. As the academic, corporate, and manufacturing sectors shift from traditional one-on-one lessons to e-learning, the demand for top-notch voice-over artists has risen.

So how do you deliver high-quality voice-over services for eLearning clients?

We have put together eleven tips for an effective eLearning voice over that will help you deliver exceptional work to your clients.

11 Top Tips for Effective eLearning Voice Over

If you search for eLearning voice over services on your search engine today, you will get hundreds of offers promising to give you excellent services at a fee. There are established agencies, independent voice talents, and freelancers all looking forward to securing that project.

But how do you, as a business owner or content creator, choose the best talent that will guarantee good results?

The following tips will make talent hunting easier for you.

1. Look at the Voice Talent’s Experience

When you hire an experienced eLearning voiceover service provider, you can rest assured that your project will go on smoothly. Look at the voice talent’s portfolio. Does it portray credibility and the ability to deliver what you are looking for? These are the questions you should ask yourself before hiring someone to work on your project?

Experienced voiceover artists handle your work with the utmost professionalism, and they have certifications to ascertain their authenticity. Wordsburg has a pool of certified voiceover artists with over a decade’s experience in the eLearning sector.

2. Choose a Voiceover Artist (VO) that Suits Your Project

There are thousands of male and female voiceover artists (VOs) in the UK and beyond. Each VO has their area of specialization, unique skills, and competence. To get the best suited for your project, choose the one that ticks most of your preferences.

For example, suppose you want an eLearning voice over services for a course on Chinese language mastery. In that case, you want to work with a Chinese native who will do everything naturally, including pronunciation, accents, and translations.

Wordsburg boasts of male and female voiceover artists in over 100 languages. Your eLearning project’s success is a call away.

3. Be Wary of Automated Voiceovers

On your hunt for voiceover services, you might come across cheap voiceover offers from artificial intelligence (AI) enabled software. You might think you strike a deal, but automated voiceovers are generic and flat.

Do you want to risk boring your target audience with a generic and non-relatable voiceover? No? Avoid automated voiceovers if you’re going to make a lasting impression on your audience.

4. Know Your Target Audience

Knowing your target audience will influence the kind of voiceover artist you hire. Who are your listeners? What kind of project is this? When you answer those questions, you can narrow down what your listeners would love to hear and from who?

For example, a mental health project targets people with delicate mental health, self-esteem issues. They need a voice that is reassuring, soothing, and comforting. In this case, a female voice talent is the best option.

5. Always Consider Native Speakers First

When looking for eLearning voiceover services that also offer translations and interpretation, consider the native speaker first. For instance, if your project targets a UK audience, it’s a no-brainer that a native speaker will give better results than an American accent voice talent.

6. Dependability and Professionalism

You may come across A-list voiceover talent who delivers excellent services but with poor follow-up services. For instance, you might need some revisions, improvements, rerecording, or re-editing on your finished project. Will the VO avail themselves to make these amendments? Will they charge you extra for changes?

A good eLearning voiceover services provider will be readily-available, dependable, and professional.

7. Work with an Expert with a Background in the Subject Matter

Voice talent with a background in the service you seek will give excellent services. For instance, if your eLearning course is about marketing, wouldn’t it be easy for a voice talent with some digital and other types of marketing training?

Every subject matter has jargon, technical terms, and other aspects that only an expert with some background knowledge can put across with ease. Go for a voice actor with knowledge about your kind of project.

8. Online Reviews Will Help Big Time

In this internet age, you can tell if a voice talent fits your project by looking at reviews and ratings online. For instance, if you are looking for an expert in medical-based online learning voiceover services, then come across a review from a customer who received such a service, you will have found a prospective match. However, beware of false reviews aimed at tricking users.

9. Get Recommendations

Sometimes, you don’t need to look far and wide for suitable eLearning voiceover services. If you have friends, family, or colleagues who have worked on such a project before, ask them to recommend a good voiceover talent they know. Recommendations from someone close are rarely false because they wouldn’t compromise your relationship by recommending a mediocre service provider.

10. Demos

One of the best ways to know if a voice talent matches your preference is through their eLearning voiceover demos. It might be a red flag if a voice actor does not have a demo in that sector. Select your prospective talents and sample their demos on their websites or ask them to send them to you. Once you find a voice that matches your brand, discuss the business opportunity with the expert and seal the deal.

11. Work Closely with the VO

If you want your project to be seamless, you cannot hire a VO, dump the work on their table, and go underground. You need to work closely with the expert and ask for updates on the project. From the start, you can tell if a voice talent is doing well, and if there are areas that need some improvement, you can correct them as early as possible.

At Wordsburg, we take your eLearning project as our own. We will give you updates, send snippets of the work and ask questions to ensure your work is perfect. We also offer voice over services for other areas such as corporate, narrations, broadcast and webinars.

Wrap Up

Sourcing for eLearning voiceover services is not a walk in the park. There are a lot of voice talents to choose from, and all seem capable of providing what you seek. To get the best suited for your project, consider their experience, dependability, whether they are native speakers of the language, and their knowledge of the subject. In addition, online reviews, recommendations, and demos can help you decide.

Learn everything you need to know about medical translation and its importance in the health care sector.

Over the past century, international and intercontinental relationships have grown, reducing the world to a village. Today, a drug company in India will make a breakthrough drug to be used worldwide to cure diseases and give humanity better and healthier lives.

However, the language barrier is a major hindrance to the success of health care provision. That is where translation comes in. Translation has brought together people from different countries and continents who can now share information and knowledge despite the language differences.

Medical translation is one of the most technical language services, but we cannot overemphasise its importance. It is a broad industry with several translation types. This article will teach you everything you need to know about medical translation and its significance.

What is Medical Translation?

Medical translation is transmitting medical-related texts, media, and documents from one language to another. These could be patients’ records, medical insurance policies, prescriptions, research, and labels. This type of translation is crucial because it saves lives, time and creates trustworthy relationships.

The health sector requires a lot of precision and accuracy because a slight error can lead to misdiagnosis, lawsuits, suspension of licenses, and so much more. Unlike other types of translation whose primary concern is phrases, syntax, and context, medical translation demand more, such as medical know-how and confidentiality.

Types of Medical Translations

The word medical sector is an umbrella for several sub-disciplines and categories, with different significance to the health sector. At Wordsburg, we have offered excellent medical translation services over the years to the following medical areas:

> Virology

> Pharmacology

> Psychiatry

> Oncology

> Paediatrics

> Obstetrics

> Gynaecology

> Dermatology

> Cardiology

> Microbiology

> Immunology

> Health records

> Etc.

The medical sector has many language demands, and there is a lot of data, media, and documents circulating among patients, physicians, front office departments, pharmacy, laboratory, and administrative departments. The following are the several types of medical translations you may need, but the list is not exhaustive.

Patient’s Data

This type of translation deals with patients’ information from their registration, entry forms, symptoms, diagnosis, lab reports, prescription, and insurance information. For instance, if a patient only speaks Arabic and gets an accident while on vacation in the UK, they will fill the hospital intake forms in Arabic. 

The patient’s data needs to be translated into English in such a scenario. Such work requires a medical translator conversant with Arabic and English and a medical field background to articulate the details to prevent misdiagnosis or wrong information accurately. 

Wordsburg offers a pool of medical translators who can expertly translate your medical materials to over 100 African, Middle Eastern, Asian, European, and Cyrillic origin languages.

Research Materials

Researchers have made modern medicine what it is today through experiments, studies, and discoveries. A Greek scientist will make a vaccine in their lab and publish their research in publications and scientific journals for review by peers and regulatory bodies.

When the relevant bodies approve the research, it has to be published for all people around the globe to see and learn how the new drug or vaccine works. If the scientist wrote their research in Greek, certified medical translators need to translate the text into different world languages. Translation makes the research accessible to as many people as possible by breaking the language barrier.

Administrative Documents

The running of hospitals is more than creating a building with physicians and medical supplies. Administrative elements must be met for the daily running of these health centres, including health insurance, medical supply chain management, staff remuneration, licensing, charters and applications, and compliance certificates.

These documents contain medical terminologies that only a trained medical translator can decode and translate without losing meaning or context. For instance, if you want to establish a cardiology clinic in France and your license is in Chinese, you would need a medical translator to translate it to French before presenting it to the authorities for review.

Labels and Brochures

Labels are essential in medical care because they denote medicines, machines, measurements, etc., to ensure everything goes as it should. Accuracy is paramount because the wrong information on these labels could lead to death and expensive lawsuits.

When translating labels for your medical products, hire a medical translator with experience in such a field to avoid inaccuracies. For instance, if you need to translate labels for your new anti-malarial drug, hire a professional whose portfolio shows they worked on drug labels.

Are you looking for reliable and experienced medical translation service providers? Wordsburg offers unparalleled services with a quick turnaround and pocket-friendly prices. Get in touch today for a quote.

Training Materials

As we stated earlier, the world has become a small village thanks to the internet. Medical professionals, scientists, researchers, and students participate in collaborative initiatives to network, learn, and benchmark with peers from other regions. Without translations, these activities would be hindered by the language barrier.

But through medical translation, webinars, brochures, notes, videos, and meetings can be translated into the participants’ respective languages. Similarly, in this e-Learning era, medical students can learn from foreign-language course instructors through translation.

Where to Find Suitable Medical Translation Services?

The complexity of translation services varies depending on the type of project and the sector. For instance, media and marketing translations are easy because any translator conversant with the target and source language can handle them.

But for technical translations such as legal, scientific, and web, language proficiency is not enough. These require specialisation, experience and technical skills in the respective field. Medical translation is one of the most demanding technical types because you need to hire a trained, certified, and experienced expert.

If you are looking for a suitable medical translator with a portfolio and happy clients to support the claims, look no further. Wordsburg is your best bet, providing accurate, confidential, high-quality translations.

We have a team of medical translators who specialise in medical language needs to meet your business needs. Contact us today for help with the following:

> Clinical trials reports

> Medical research documents

> User guides for medical products

> Patient records

> Medical training videos

> Clinical protocols

> Laboratory reports

> Medical insurance documents

> Medical dossiers

> Etc.

We also offer other types of translations such as patent translations as well as transcription, localisation and captioning.

Wrap Up

Medical translations make the language in the health sector easy, understandable, and accessible to anyone around the globe. From patients’ records, labels, user guides, training materials, and scientific research, individuals worldwide can access crucial medical information for the benefit of everyone. Due to the sensitive nature of the medical sector, medical translation demands accuracy, precision, and confidentiality.

Learn everything you need to know about legal translation, why your business needs it and how to choose the best one for your business.

The world has been reduced to one big village thanks to technological advancements. One of the areas that businesses need to capitalise on is translations. Translations make a local company or organisation reach a global audience because every potential customer can relate to their business through the local language.

There are many translations, and most of them call for different expertise and precision. Each translation has its requirements, from medical, scientific, media to legal translation. However, legal translation is one of the most challenging language services, and we will see why later in the article.

But first, what is a legal translation, and why is it important to your business?

What is Legal Translation?

Legal translation transforms legal documents such as contracts, court transcripts, official documents, etc., from one language to another. The original document’s language is called the source language, while the document’s new language is known as the target language.

Unlike other types of translation, legal translation needs special skills and training to ensure the output is accurate and of high quality. Most stakeholders or entities that ask for legal translations will ask you to provide evidence that you used a certified legal translator. They do this to ensure your translated work is exactly like the original work to avoid inconveniences.

Some of the legal documents that can be translated include:

> Contracts

> Nondisclosure agreements

> Court transcripts

> Complaints

> Depositions

> Company policies

> Terms of purchase

> Litigation documents

> Legal disclaimers

> Arbitration documents

> Legal statements

> Patent applications

> Copyright 

> Intellectual property laws

> Affidavits

> Audio and video files for legal use

> Constitutions

> Memorandum of association

> Mortgage agreements

> Police clearance certificates

Importance of Legal Translation

We cannot overemphasise the importance of legal translation. Accuracy is paramount in legal translations as mistranslation could lead to misunderstandings, wrong judgments, loss of business opportunities and disputes.

Suppose a Chinese buyer is buying an international company and the terms of agreements are in English saying, the founders retain 30% ownership. If the translated version leaves out the bit about founders retaining 30 % ownership because Chinese law does not provide for such, there will be a disagreement between the two parties.

Secondly, not every translator can do a legal translation. Legal documents such as contracts and court transcripts contain legalese language with challenging terminologies and specific syntax. It is therefore essential to hire a certified legal translator who understands the basics.

A good legal translator is conversant with the source and target language region laws, so if the target language does not have such law provisions, they can recreate the laws in that language.

Lastly, legal language is a language on its own, and only an individual with first-hand experience with the law can translate accurately. Professional legal translators have the training and experience to handle legal jargon and native understanding of the source and target languages. Furthermore, an experienced legal translator constantly researches the laws of different parts of the world to stay up to date.

Are you looking for a reliable legal translation service provider? Wordsburg is a pool of experienced legal experts who translate your legal projects into over one hundred languages. Contact us for a quote.

Choosing the Best Legal Translation Service for Your Business

It might be easy to get medical, scientific or media translation services, but legal translations need precision. It can be a daunting task, especially if it’s your first legal work, but the following tips will help you find the right fit for your project:

1) Ask for Recommendations

One of the easy-peasy ways to find suitable legal translation services is to ask your friends, colleagues and family for recommendations. You will likely find experienced referrals that know their stuff around law terminologies and trends, saving you the headache of browsing through profiles on LinkedIn or online directories.

For instance, if you want to buy a house in France and one of your friends bought a house there a while back, they can refer you to the expert who translated their mortgage agreements. If they did a superb job, you would get a good deal, saving money and time.

2) Go for Experience

Whether you are looking for patent translation services or high-end international translations, legal translations demand accuracy, confidentiality and experience. Hiring an experienced legal translator will save you time, and you will end up doing little in the project because the expert knows what your project needs. 

Look at the provider’s track record, portfolios, previous clients and customer reviews. Ratings and reviews provide a clear picture of what you can expect from a service provider.

3) Consider a Translation Service with a Dedicated Team of Legal Experts

As we said earlier, an excellent legal translator should have a legal background and adequate knowledge of the target language and source language laws. When choosing the right service provider for the job, always consider the one with a dedicated team of proven legal experts. 

At Wordsburg, we are the best legal translation service providers in Singapore and the UK. Our certified legal experts will translate your documents with utmost professionalism and confidentiality. Moreover, our translations are accepted by most government bodies, and if you need notarisation, we provide that too.

4) Make Sure the Provider has a Strict Confidentiality Policy

General translations such as web, media and technical translations may not be stringent on privacy matters because the information therein may be meant for the public. However, legal translations demand high levels of confidentiality. Before hiring a legal translator, ask about their confidentiality policy and how they keep private data from third parties.

5) Cost

When you search for legal translation services on Google, you will find hundreds of providers with different capabilities and rates. Beware of low prices and understand that high prices are not a guarantee of quality. If you have any doubts, check this article on translation service prices for guidance. The aim is to hire a quality legal translator that matches your budget.

If you are looking for excellent legal translation services that won’t drain your bank account, then Wordsburg is your best choice. We also offer other types of translations such as marketing, media and app translation. For a customized quote, contact us today.

Wrap Up

Legal translation demands high accuracy and precision, thus requiring a trained and certified legal translator. A minor error or mistranslation can lead to legal disagreements and lost business opportunities. When choosing the right legal translator for your business, consider their experience, confidentiality policy and rates. Furthermore, ask for recommendations from friends and family to save time.

In the field of law, lawyers have a lot of things on their plate. They have to manage many cases at one time. In such a demanding career, streamlining collected information and evidence is a very crucial step. A lawyer meets and talks to many people in one day. He records multiple interviews, audio files, documents, and court recordings for further reference in a case. The amount of information and recorded data with a lawyer is humongous. Legal transcription from speech to text helps lawyers keep track of all the information they have gathered.

Why Legal Transcription Services?

Legal transcription services help a law firm scale up its operations and caseload by finding proper ways of streamlining the recorded legal content. A good legal transcription team converts lengthy audio and recorded content into easy-to-read text form.

The process of legal transcription refers to listening to any kind of audio or video file for the spoken word in the legal context. The legal transcriptionists then convert the audio file or spoken word into a text document for easy referral. Often, recorded audio files are unclear and have to be converted to easy text format for better understanding. A legal transcription file is easy to scan for information and helps lawyers find information accurately.

However, if lawyers sat down to do legal transcription, the sheer amount of legal information in a recorded audio or video file will take up all their time. Therefore, it is very important to hire a good legal transcriptionist team.

There are professional legal transcriptionists who specialize in transcribing recorded legal files into text documents. These professionals finish the transcription process in a fast and easy manner. There are many documents like testimonials, court hearings, and interrogation interviews that need to be transcribed. The need for transcription arises from the need to siphon off evidence from the spoken word. The proper text documentation of the spoken word helps lawyers filter out the right information they have been looking for. Legal transcription gives an edge to lawyers in the processing of large-scale data so that it can be concocted for evidence in an important case.

Many lawyers rely on court reporters for transcriptions. However, court reporters are live reporters who transcribe court proceedings in real-time. The issue with legal transcription in real-time is that the court reporter may miss out on certain things. Another issue with court reporters is that the transcription that you get is only of the court proceedings, not of any other form of evidence and audio files. Even though legal transcriptionists are not able to swear someone in, they are able to work with more accuracy than traditional court reporters.

The Legal Transcription Process

A legal transcription process is a multi-step approach that works with different recorded files.

The steps for a legal transcription assignment are as follows

Receiving the Files

A legal transcription agency receives most of the audio and video formats for transcription. A good legal transcription agency offers flexibility in the transcription process, offering its services to different file formats. When sending your files to the legal transcription agency, double-check your files and state the deadline for the transcription deposition so that the agency can meet the deadline on time.

Listening to the Original File

What the legal transcriptionist does is listen to the original audio file first. The transcriptionist will copy the source material verbatim at first. The transcriptionist will take up the format as specified by the client. He will also consider the type of audio file he is transcribing. For example, if he transcends an interrogative interview with a person, the dialect and grammar said by the person will fluctuate. However, the transcriptionist smoothens the grammar and syntax for the text document. Therefore, you get a perfectly meaningful and organized text document for your perusal.

The Document is Reviewed

Once the first transcribed copy of the audio is created, the document is reviewed by a professional. A professional proofreader works in this area to ensure no mistakes and inconsistencies in the text document. This ensures that the information and grammar are accurate with a 100 to 99 percent accuracy. Reviewing and proofreading ensure that the client receives the best output from the entire process.

Transcription is Sent Back

Once the transcribed file is checked and reviewed properly and some last-minute changes are done, it is sent back to the client. The transcription is sent back to the client in the requested format. Sometimes, the client may demand multiple file formats, including the printed version. A good legal transcription agency provides the transcribed file in multiple digital and printed formats. This helps the client in accessing the file in any form necessary. The transcription is archived so that the client can recover it from the archives if the sent file is lost or damaged.

What is the Turnaround Time for a Legal Transcription Process?

Usually, the transcription process gets over within 24 to 48 hours. However, it depends on the volume of audio files received for one assignment. Some transcription projects may take more than a day or two to finish. Some projects are of shorter duration and high urgency levels. Such projects can get expedited by the legal transcription agency. Such urgent projects may finish well before the day ends. Some projects, on the other hand, take a week or more to finish. The completion time depends on the manpower available and the bulk of work arising from the assignment. However, professional legal transcriptionists take less time than untrained ones. A good legal transcription agency maintains the quality of the transcribed file while creating it at a fast pace.

Why Do You Need Legal Transcription Services?

Upfront, transcription sounds easy and something anyone can do. However, the complexity of the transcription process and its intricacies make it professional work that only a trained transcriptionist can do. When it comes to legal transcription services, it is always better to choose a professional transcriptionist. This is because the stakes are high with legal transcription files. The accuracy level has to be high and well maintained. A lawyer cannot risk losing out on important points of a conversation or crucial evidence by giving the transcription assignment to an amateur transcriptionist.

For example, suppose a lawyer took an interrogative interview of a person whose words are crucial for the case as evidence. If the transcriptionist cannot transcribe the audio of the interview properly, all the efforts of the lawyer go in vain. If the transcriptionist is not familiar with legal terms and lingo, he might jumble up a transcription of a court proceeding. Since lawyers work most with information and the spoken word of witnesses and criminals, no loss of information in the transcription process is necessary.

Why You Need to Hire Legal Transcriptionist?

If you have a particular legal recording or audio file that you need to be transcribed word for word, you need to hire a good transcriptionist. This will help you keep the integrity of language and grammar while giving you results in a fast manner. Hiring a legal transcriptionist reduces the burden of going through a high volume of unorganized audio data for you. Legal transcription can help give you a targeted approach to the case at hand and clarify the direction of justice.

Legal transcription skills are some of the most underrated skills in the legal arena. A good legal transcription file helps you organize and remember the details of a case. You do not have to lose time over recapitulating information and debating its accuracy. In the legal field, every piece of information bit has to be accurate and precise. The transcription process conserves every bit of information and provides clarity in terms of evidence. A good transcribed file helps a lawyer navigate through mounting paperwork and recorded files.

When you have accurate information and recorded text documents, you can easily share the information with your clients and case stakeholders. Legal transcription allows you to use the information collected in the most professional manner. A good legal transcription team helps you maintain your reputation among clients and peers. The turnaround time for transcription reduces by manifold. Moreover, hiring a good legal transcription team increases your chances of winning a case.

What are the legal transcription skills a good legal transcriptionist owns?

There are many skills that differentiate a professional legal transcriptionist from an amateur legal transcriptionist. These skills are important for transcribing audio and video files accurately and quickly. The important legal transcription skills are as follows-

Typing-

The transcriptionist must own great typing skills. Without typing skills, you cannot become a transcriptionist. You need to be good at typing with good speed and accuracy to transcribe the audio quickly.

Spelling and punctuation-

The transcriptionist needs to be good at spelling and punctuation. Good spelling skills help people in writing the transcribed words properly. Often the accent of a person may fluctuate the pronunciation of a word. However, the transcriptionist needs to have a good perception of pronunciation and spelling to be able to write them properly. The transcriptionist also needs a good perception of the gaps in conversation so that the punctuation is proper when it is transcribed in text. Good transcription skills begin with good spelling and punctuation skills. When the transcriptionist knows all the spellings properly, it will help increase the pace of typing.

Good listening skills-

To bring about accurate spelling and punctuation, the transcriptionist needs to approach the audio with awareness and good listening skills. Without good listening skills, the transcriptionist loses out on the important details of the audio. Poor listening skills defeat the whole purpose of the transcription process. Good listening capacity and patience help a transcriptionist decode the audio and create a word-by-word text document.

Language fluency-

A good transcriptionist needs to be good at the language he is transcribing. Fluency in the language and good command of its grammar helps the transcriptionist in typing the document with accuracy. With a good command of the language, the person can understand the audio file and transcribe it easily and precisely. When the transcriptionist does the job with an understanding of the language and grammar, it helps create a good quality transcribed document.

Legal terms-

 

The difference between a legal transcriptionist and a general transcriptionist lies in his knowledge of legal terminology. The legal terms are very complex and difficult to understand. However, a good transcriptionist has to have good legal term knowledge. For example, suppose the transcriptionist is transcribing court proceedings for a lawyer. He cannot be stuck at certain legal terminologies and lose track of the proceedings. He cannot go to the lawyer to understand each legal term said. If that were the case, the lawyer would rather transcribe it himself. Therefore, the transcriptionist has to be well versed with legal terminologies. Moreover, the knowledge of legal terms must be diverse if the transcriptionist is working in international legal proceedings.

Patience-

The legal transcriptionist also needs to have the patience to go through the extensive audio files that he has been assigned. Lawyers have to deal with multiple cases and usually do not have the patience to organize the data and evidence. The transcriptionist needs to have the patience to listen to bulk audio files and transcribe them. The transcriptionist needs to sit down for long hours to type out the audio file into a text file word for word. The listening, typing, reviewing, correcting, and compiling process takes a lot of time and patience from the transcriptionist.

A good legal transcriptionist has all the skills written above. With the set of skills and knowledge, a professional transcriptionist can complete his bulk assignments with the highest quality and accuracy maintained. There are many activities that go behind the court doors or legal circle. From depositions to interrogative interviews, court proceedings to legal briefs, many activities need professional legal transcription services.

The most common legal proceedings that need the services of a legal transcriptionist are:

Testimony-

Testimony is usually what the witness declares in court concerning the case in the court of law under oath. Testimony is a witness’ account of the circumstances of a case that can be admitted as evidence. It is a solemn statement or declaration of the fact done under oath. The testimony can be oral or written. Usually, the oral testimonies are legally transcribed by transcriptionists. This helps the lawyer keep a record of the testimonies so that the witness cannot withdraw his words. A transcribed account of the testimonies also helps lawyers in tracking the evidence and building a good case.

Deposition-

A deposition is the sworn testimony of a witness in of court scenario. The deposition of a witness is used to gather information on a case. In certain circumstances, a deposition is also used for evidence in a trial. However, in most cases, deposition is used as a part of the discovery process by the lawyer. Deposition on the case is used to explore and establish the facts held by a stakeholder or witness of the case at hand. Depositions are taken by the lawyer from both sides of the case and involve third parties. This process allows the lawyer to get his facts straight before the case proceedings so that he can build a case in favor of his client. The transcription of a deposition helps lawyers in studying the facts of the case properly. A well-transcribed text of the deposition helps establish facts by cutting across all the noises in the recorded deposition. Deposition occurs when the lawyer asks some questions and seeks answers outside the court of law. The deposition is usually recorded on audio or video with a tape recorder or video camera. A legal transcriptionist has to see or hear the deposition and transcribe it.

Court proceedings- 

Court proceedings are the actions taken by both parties and lawyers in the court of law. The actions taken by the court inside the premises about a case are called court proceedings. The court proceedings are usually transcribed by a court reporter who is a live transcriptionist present on the court premises. However, a third party legal transcriptionist can also record and transcribe the court proceedings at the request of a lawyer. The transcription of the court proceedings helps lawyers keep track of the progress made on the case.

These are some of the basic legal activities where lawyers need the help of a good transcriptionist.

How to Choose a Good Legal Transcription Company

Apart from hiring a freelancing legal transcriptionist, lawyers can also hire a good legal transcription agency that has enough manpower to support any legal transcription assignment on time. A legal transcription agency has a professional team of legal transcriptionists specializing in the work. Here’s how you can pick a good legal transcription agency.

Provide a high guarantee of accuracy-

When you approach a legal transcription agency, make sure that the team is offering a guarantee of a high accuracy rate. A legal transcription agency offering a high accuracy rate like 99 or 100 percent is a good sign. This is an indicator that the agency has a good team of professionals who know what they are doing. Without accuracy, the whole point of hiring a professional team does not materialize.

High-speed work-

Choose a legal transcription team that does not disappoint you when it comes to meeting deadlines. The team should be working at a fast pace to ensure that you get your transcribed files on time. Without speed, accuracy is easy but unwanted. Legal proceedings come with a strict deadline. Therefore, the transcription process should also go ahead in a very rapid manner. Find a good company that works efficiently under pressure and meets urgent deadlines. Find companies that have a short turnaround time of one or two days.

They have high-security standards-

Choose a legal transcription company that adheres to high-security standards. Legal documents, testimonies, and depositions are part of sensitive information that should not be tampered with and manipulated. Therefore, always try to choose a trustworthy and reputed legal transcription company that has high-security provisions for your legal recordings. Choose a legal transcription agency that is clear about the security and encryption measures taken to protect the documents. If the agency is not clear about how it protects your data and documents, you should not choose the agency for any further assignments.

They have clear contracts and insurance provisions-

Insurance is also necessary to protect documents and data. A good legal transcription agency has clear-cut contracts that look after the mutual interests of the client and the company. A good agency also has strong insurance provisions for the documents so that the company and client are protected against the loss or damage of a transcribed document.

They have Good Reviews

Always choose a legal transcription company with a good reputation in the market. Always look for customer reviews and testimonials before approaching the agency for any work. Talk with your peers, take their recommendations and then go for the best legal transcription agency according to them. Instead of taking the risk of taking up a new agency, always go for an established agency. If you are already taking services from an established agency, do not switch to another without proper research.

These are some of the pointers to consider before going for the services of a legal transcription agency. The legal transcription agency needs to be efficient and accurate with the work they deliver.

Conclusion

Legal transcription is a promising field of occupation that closely allies with the field of law. Legal transcriptionists are necessary for every lawyer and his day-to-day work. The professionals in this field have skills that help in the transcription and storage of legal information in an organized way. Without transcribed files, a lawyer cannot build his case and go about in his legal duties. Legal transcriptionists can be sourced in a freelancing way or through legal transcription companies. Either way, the goal is to find a good and trustworthy legal transcriptionist who brings skills and expertise to the table.