5 Benefits For Engaging Certified Transcription Services

The world has become one global village, thanks to the internet. With the digitization of learning, business deals, official proceedings, and other crucial services, you may need to transcribe audio to text or write down the contents of a video for future reference.

Whether it’s a business meeting recording or a legal court proceeding you want to note down in text, you need a good transcription service provider. But how do you choose the most suitable transcription service among the hundreds of transcribers at your disposal?

This article will discuss certified transcription services and how choosing a certified transcriber helps your business or company.

What are Certified Transcription Services?

Certified Transcription Services

We are living in an era where most people have at least a college degree. This is also a time where fast internet speeds have become a basic necessity. A combination of a good education and a good internet connection has led to a surge in freelancers, among them hundreds of contract transcribers. It becomes tough to know who the best guy for the job is.

This is where certification comes in handy. Companies providing certified transcription services have the necessary skills, software, equipment, and experience. They also have various transcribers for different languages, and you can also get other related services such as translation.

While you may find a very good transcriber among the many upcoming freelancers, with a certified transcriber, you know they are trained and tested. Before a transcription training center certifies a transcriber, they need to pass accuracy and quality tests.

Why take chances when you can settle for the tried and tested?

What are the Different Types of Certified Transcription Services?

Types of Certified Transcription Services

Different countries have different ways of certifying transcriptionists. Some institutions offer certifications for general transcriptions, while others accredit specialized fields transcriptionists. The following are the different types of certified transcription services:

Certified Court Transcription Services

These are transcription services specially accredited to handle legal work from courts, government agencies, and private firms.

Certified Medical Transcription Services

Medical transcriptionists are certified by medically affiliated institutions. They need to have a good grasp of medical terminologies. They also need confidentiality as they will transcribe the medical records of thousands of patients and other hospital records.

Certified Academic Transcription Services

This group of transcriptionists transcribes academic audio and video files to text, such as lectures, debates, research findings, journals, etc.

Certified Business Transcription Services

For business owners seeking transcription services for their board meetings, business agreements, contracts, product launches, press releases, etc., you will work with this group of transcribers.

Certified IT Transcription Services

This group is certified to handle technology-related audio and video files that need to be transcribed into text. They are tech-savvy and up-to-date with recent developments in the tech space such as artificial intelligence, machine learning, etc.

Certified Marketing Transcription Services

Marketing transcribers are well-informed about marketing strategies and jargon. They are certified to transcribe audio and video files of conferences, marketing interviews, reports, etc.

Certified General Transcription Services

Some transcribers can transcribe just about anything in any field. These are referred to as general transcribers. From entertainment videos, movies, podcasts to live events, there is only so much a general transcriber can put into text.

Benefits of Hiring Certified Transcription Services

Benefits of Hiring Certified Transcription Services

Transcribing audio and videos is good for your business. It helps you get more clicks, more conversions, and optimal interaction with your clients. The following are the benefits of hiring a certified transcriber to handle your work:

1. Professionalism

It can be time-consuming and annoying to deal with a transcriber who does not follow instructions, honor deadlines, or provide accurate work. Working with a certified transcriber assures you of professionalism. You get well-written, clean, and accurate transcriptions delivered smoothly and confidentially.

A certified transcriber is also confident and will handle your project with the utmost care, asking for clarifications if the need arises. After all, they have a reputation to maintain and a certification to safeguard.

2. Experience

A certified transcriber is in no way a beginner. They have gained experience from the training institution, unlike a freelance transcriber with self-taught skills learnt from YouTube tutorials or how-to articles. You want to deal with a transcription expert who has mastered the craft and can handle the pressures of transcription, such as noisy recordings or videos with a heavy accent.

You can never go wrong with a certified transcription services firm like Wordsburg. To check out if a certified transcriber has the experience you are looking for, look at their reviews and ratings from former clients.

3. Confidentiality

Whether it is legal proceedings in a court or private meeting recordings for your business, you need a transcriber who is will uphold confidentiality. Suppose you are a psychologist with audio recordings between you and a celebrity patient that needs to be transcribed. Would you risk with any Jack and Harry who might sell the information to media houses?

A certified transcription services firm ensures all its transcribers sign a Non-Disclosure Agreement (NDA). Any employee who goes against this NDA faces huge consequences, so this is rare. You rest assured the company won’t leak your work to the public or your competitors.

4. Quality

Most workplace audio and video recordings have background noise. It would be best if you had a transcriber who is well trained, have the necessary software, and equipment to produce high-quality transcriptions. The only place you are assured of that is with a certified transcription services provider.

No one wants a poorly done and inaccurate transcription. It will cost you more money and time because you may need to cancel the poor transcriber and assign the work to another transcriber. Avoid the risks by hiring a certified transcriber.

5. Additional Services

Transcription usually goes hand in hand with other services such as translation. Depending on your business needs, you may need  to transcribe into another language. When you work with a certified transcription services provider, you may get the other services under the same roof.

Instead of wasting time and money jumping from one service provider to another, why not give the whole project to one client who deals with all or most of the services.

To Conclude

Transcription is an integral part of most businesses today. From regular videos to legal audio and video files, the need for transcription services has grown immensely. Choosing the right transcriber for your work is crucial to saving you time and money. A certified transcription services company assures you of high-quality and accurate transcriptions.

Know Why Foreign Language Transcription Is Important

Foreign language transcription done by a lady

Foreign languages have garnered much significance and prominence in a world dominated tremendously by digital media. Crossing boundaries and borders, many companies, publications, speeches, etc have marked their presence in distant lands. Offering job opportunities to plenty of native speakers in their motherland and foreign countries is unifying and evolving as one in the last two decades. This is where foreign language transcription play a humongous role!

Without losing the actual essence of the ideas and thoughts, a transcriber writes the entire content word by word of a talk, audio, or video in the source language itself. This is highly important because not everyone comprehends English globally and there are plenty of countries where nobody even speaks or writes in English. So in order to penetrate deeply into a local market, and avoid any misunderstanding that may arise out of not understanding word by word of the language, several communications need to happen in writing. This will make our lives much easier!

Let’s address a few questions you may have.

 

Do you really need it in writing when we have an audio/video of the same?

Foreign language transcription being done in written form
Image Courtesy @Soundtrap on Unsplash

We get it! But what do you do if the audio isn’t audible and if it is mixed with disturbing or muffled noises? 

Let’s cite an example – You are listening to the speech of a mayor in your locality on your television or Youtube. But, you are unable to hear a word because the crowd is constantly cheering up and lauding the mayor for some breakthrough achievements. You have no idea what those major feats are due to the noise of the crowd. So isn’t it much easier when you have a written text appearing at the same time on the television/Youtube, or when you get a copy of the written speech at your doorstep in the next day’s newspaper? 

 

Do you have time to listen to lengthy files?

An hour glass to let you know that time flies
Image Courtesy @Aron Visuals on Unsplash

Uh oh! These are trying times and most of us are working from home and simultaneously trying to manage our house chores. It is a known fact that most audio files come with long pauses and redundancy. Therefore, having access to written content may help you save considerable time when compared to the lengthy videos which you are bound to sit and listen to for hours. 

 

Are you able to comprehend the difficult words of the speaker?

A man totally confused
Image Courtesy @Sammy Williams on Unsplash

How much ever proficient you are in a particular language, some of the speakers use colloquial terminologies and idioms that might be really difficult to comprehend. In such scenarios, the transcriber replaces those words with texts that are easy and simple for the reader to understand. If you miss out on some important words, you may not be able to resonate with the speaker.  Therefore, having a written content helps you immensely. 

 

Will the content rank on Google for foreign language keywords?

Search Engine Optimisation
Image Courtesy @Merakist on Unsplash

It sure does! This enhances the SEO ranking of your website when you have foreign language keywords on your transcript. It is also one of the most effective ways to boost your content on Google. Some companies deliberately use such keywords on their content to rank their website.

 

Can foreign language transcriptions be used in diverse fields? 

Diversity in foreign language transcriptions
Image Courtesy @Clay Banks on Unsplash

Of course yes! Not just for official purposes but also in various other fields. Let’s dive into those.

a) Medical transcription – A medical transcriptionist transcribes the voice clippings of the doctors, nurses, and other medical practitioners to simple words and sentences without any medical terminologies. The main goal is to make a layman understand the transcript with ease.

b) Podcast transcription – In the world of podcasts, a transcript can do the trick really fast if you are able to read a 5-minute clip in one minute. This is much easier because when you are really tied up with something and you are also in dire need to understand the gist of the podcast, the only go is a written content! Exclusive podcast transcription services are in high demand at present.

c) Academic transcription – Most of the dissertations, research, and classroom recordings are in high demand since it is the covid-era. Academic transcriptions are the only reliable medium nowadays. Also, in order to reach a global audience, such transcriptions are highly mandatory.

d) Legal transcription – We all know that the language used in law is really different. So when many people from all over the world communicate, even the pronunciations are different. In such cases, it is crucial to get a written transcript of the legal proceedings. 

e) Conference transcription – When there are numerous speakers, one may not be able to keep a tab of all the important details mentioned in large gatherings. Therefore, if you have a good transcript it is much easier for you to get back to the content and understand details. 

f) Online transcription – These are services exclusively to transcribe any online materials on Youtube and other similar video streaming platforms. The most highly demanded foreign language transcription services are now for online transcriptions because people from all over the globe have their presence in the digital world and it is made global through the extensive use of foreign language transcriptions

We hope by now you have an idea about the fields in which transcription services are used elaborately. 

 

Can foreign language transcriptions help you reach your target audience?

Foreign language transcriptions reach target audience
Image Courtesy @Melanie Deziel on Unsplash

If you have access to wide demography you are catering your product to people who speak diverse languages. That way foreign language transcriptions help you understand how to tailor your product in a way that’s appealing to people of different backgrounds. Also, ideas to improve the product comes from all nooks and corners, therefore you get to target your audience effectively. 

At a time when local is the new global, it is important to emphasize greatly on foreign language transcriptions. Not every person on earth is capable of adopting or learning English in their daily communication. Therefore, producing foreign language transcripts can help you significantly in fine-tuning your products and services. This is also gonna have a direct impact on the economic development of any country as a whole. 

3 Key Benefits of Fast Transcription Service

fast transcription service

Fast transcription service is a fast way to convert video and audio files into written files via text technology. There is certain software that works for the transcription of audio and video files.

You can find different types of transcription services, not including ones that are automated and manual transcription services.

There are many benefits associated with fast transcription services that you could enjoy. Some of the key benefits are as follows:

#1: Fast Transcription Service Provides Ease of Work

Fast Transcription Service

People need fast transcription service to make their job easier. It will also help them refer to what they have discussed during a particular meeting or recording, and they can refer to it whenever they want without playing the recording again. It is an easy and efficient way to get the written form of any recording of the voice.

So what type of business needs a transcription service?

Medical Organization

Medical transcription service

Medical transcription services play a significant role in medical practice. Accurate and timely transcription is essential. Doctors need to be sure that they will accurately copy their vocal dictation into an accurate, well-polished written document. Quality transcription is important for doctors and medical practice as well as patients and other medical professionals.

Business Sector

Business transcription service

Years ago, secretaries joined the meeting to take notes. It was a tedious task as the secretary listened to everything said and discussed and took notes. After that, the secretary must copy her notes and confirm the results of the discussions with the people attending the meeting before finalizing the meeting minutes. Often, she was under pressure to give the meeting notes the day after.

Today, modern companies record meeting minutes by recording audio or video. This activity is more practical and efficient because everything is netted. Nothing was missed during the discussion. However, people need to know the outcome of the meeting; therefore, they need a text version of the recording. Companies rely on transcription services for this purpose, which eliminates the need to train secretaries as transcriptionists and frees up their time to do their job as secretaries.

In addition, businesses benefit from written reports of business interviews, meetings, or conferences, which they can use for future reference. With today’s increasing business competition and the dynamics of local and international businesses, transcription services are becoming more valuable today.

Legal Organizations

legal transcription service

Since law relies heavily on written records, it often uses transcription services for official purposes such as depositions and hearings, recordings of official meetings and trials (witness statements, questions from lawyers, and instructions from judges on the case), or for less official purposes such as transcribing the recorded client interviews, collated research, or recorded personal audio to text.

By transcribing these activities, the review and analysis of evidence will be much faster.

Market Research

market research transcription servicesMarket research is fundamental before planning a new product launch. The research results are important for final taste, shape, colour, other product characteristics, and marketing strategy and planning. Market researchers usually use interviews as the main tool to collect all the necessary data from potential customers, focus groups, manufacturers, and providers.

Every interview is important and needs to be transcribed. Transcription services can transcribe the interview or spoken information into text that you will analyze later or use in case studies.

#2: Fast Transcription Service Reduces Stress

reduce stress

Students, academic researchers, and medical professionals spend most of their time working, and they don’t have much free time.

Those who work in this profession will spend unnecessary hours transcribing audio. For example, a recording activity that takes one hour is completed by them in four hours. It is a time-consuming and exhausting activity. This increases the workload, and they will easily get stressed. Therefore, to solve this problem, some use fast transcription services to help complete the tasks quickly.

Fast transcription services minimize their difficulties in the conversion of audio to text. This service will convert all the recordings into written words at the time of your need.

#3: To Save Time and Money

save time and money

Transcribing your own audio isn’t as easy as it sounds. You might think you should listen to the audio and type it. This task requires hours of listening, paying attention to audio, and typing content because we don’t type at the same speed as we speak. Even if you have good typing skills, you may need to go back and forth between audio clips to make sure you haven’t missed anything or corrected a typo.

Since transcription takes time to produce quality files, some people will use a fast transcription service to transcribe their files faster. By using fast transcription service, people can produce a large volume of text in no time. It will also help you get the transcribed files promptly and reduced costs. So, it’s a great way to save your time and money.

Saving time like you do not have to waste time listening to the recording. You could get the transcript as per your needs from the fast transcription service.

To Conclude

audio to text

Fast transcription services can be useful in certain situations, as long as you consider the benefit.

The most advantageous thing about a fast transcription service is that it is much cheaper than a manual transcription service. You can make the transcription process faster.

The only drawback is that they are not 100% accurate because the technology is not perfect. Most automatic or fast transcription software includes a text editor to edit your transcript easily and correct any errors to overcome this weakness.

A certified, manual transcription service will be your best choice if you are looking for an accurate and high-quality audio-to-text transcription. This transcription service is recommended when you have files with multiple speakers, audio challenges such as background noise, fast speakers, or speakers with difficult accents. This method is more accurate but expensive because the real person has to listen to every word you say. It also takes longer.

Manual transcription service may be a good option if cost is not an issue. Still, an automatic transcription service may be an option if you are looking for a faster and cheaper alternative.

As we can see above, there will be advantages and disadvantages in choosing a transcription service; it will depend on your decision to look for a credible transcription company specialized in their fields.